Executive Assistant, OTR
Description
The Royal College of Dental Surgeons of Ontario (RCDSO) is a leader in health care regulation. As the governing body for more than 11,000 dentists in Ontario, our mission is to act in the public interest by putting patients first. We are committed to transparency, accessibility, openness, and fairness in all our work.
Bring your excellent administrative and collaboration skills to our team as an Executive Assistant within our Office of the Registrar (OTR) department. The OTR department ensures that the College meets its mandate of patient protection and putting patients first in all the work that we do. They set the College’s strategic priorities, and oversee our regulatory functions and compliance, as well as operations. OTR maintains various stakeholder relationships, including working with the College’s Council, committees, and government relations.
As Executive Assistant, you will provide high-level administrative support to the Registrar/CEO and Deputy Registrar/Privacy Officer, ensuring seamless operations, strategic alignment, and trusted partnership across the Office of the Registrar.
We are looking for someone who thrives in a high-paced, high-profile department. You are exceptionally organized, possess superior administrative skills, and have a keen eye for detail. You are a self-starter with excellent judgment, requiring minimal supervision, and demonstrate the ability to make informed decisions. You are solutions-focused, exhibit excellent customer orientation, and take pride in your work. You enjoy collaborating closely with others and are seen as a professional, dependable go-to resource by both senior executives and their direct reports.
This role will require the successful candidate to work onsite at our Toronto office and attend in-person meetings occasionally as needed. At this time, we are only considering candidates located in Ontario or who are willing to relocate.
What can I expect to do in this role?
Reporting to the Deputy Registrar/Privacy, you will:
- Executive-Level Support
- Act as the right hand to the Registrar/CEO and Deputy Registrar/Privacy Officer, ensuring all administrative needs are met, anticipate challenges or requirements, and streamline administrative processes
- Independently manage complex schedules and prioritize meetings and events based on strategic importance
- Assist with budget tracking and preparation tasks, including gathering and consolidating budget inputs and processing related documentation
Complete other duties as assigned.
What skills and background do I need?
The Executive Assistant requires:
- Completion of a two- to three-year community college program or equivalent education and experience
- Six to nine years of extensive position-related experience, ideally in an executive and C-suite environment
- Proven experience supporting senior leadership, including their direct reports
RCDSO is building its bilingual (French/English) capacity and excellent French language proficiency is an asset.
Compensation and Total Rewards
Base annual hiring salary from $89,572.64 to $100,769.22 commensurate with experience
Comprehensive extended health benefits package, paid vacation, wellness and sick days
A matched Pension Plan (up to 8% of salary), Voluntary Tax-Free Savings Account (TFSA) and Registered Retirement Savings Plan (RRSP)
Career-related learning and development opportunities
Half-day Fridays between July 1st and September 1st as well as a half-day workday before statutory holidays
Onsite gym, corporate discount to GoodLife Fitness, and wellness-related webinars
Opportunities to connect with colleagues through virtual and in-person social events
How do I apply?
To apply to this vacancy please submit your resume and cover letter describing why you are interested in this position and how your knowledge and skills may be well suited for the role via the RCDSO Job Portal on our Careers page by October 13, 2025 at 5 pm.
Our recruitment process is conducted remotely unless otherwise specified. Candidates are welcome to request an in-person interview. At this time, RCDSO does not use artificial intelligence in conducting its recruitment and selection process.
Thank you for your interest; only applicants selected for an interview will be contacted. The Royal College of Dental Surgeons is an inclusive employer. Accommodation is available upon request under the Ontario Human Rights Code.